Which condition must be met for a remote storage location of records to be approved by OMVIC?

For a remote storage location of records to be approved by OMVIC, it is essential that the location is accessible to OMVIC staff during business hours. This access is vital for regulatory compliance and oversight, allowing OMVIC representatives to conduct audits or inspections as necessary. Ensuring that records can be accessed promptly aids in maintaining transparency and accountability within the dealership's operations.

While factors such as security systems and proximity to the dealer's registered address may enhance the overall suitability of the storage location, they are not the primary conditions set by OMVIC. The focus on accessibility highlights the importance of having a location that enables effective communication and review by regulatory personnel. This criterion emphasizes OMVIC's goal of ensuring that all dealership records are readily available for examination when required.