What is required for a dealer to store records at a different location?

For a dealer to store records at a different location, written authorization from OMVIC's Registrar is essential. This requirement is in place to ensure that the dealership complies with regulatory standards and that the records can be properly monitored and accessed when necessary. OMVIC emphasizes the importance of maintaining accurate and accessible records, as they are crucial for consumer protection and for the oversight of automotive sales practices in Ontario. By requiring authorization from the Registrar, OMVIC can ensure that the alternate storage location meets the necessary security and organizational criteria to protect sensitive information.

While other considerations, such as notifying employees or gaining approval from local authorities, may be relevant in a general business context, they do not fulfill the specific regulatory requirement set forth by OMVIC regarding record storage locations.